Caprock Cruisers By-Laws

The mission of the Caprock Cruisers is to be the Club of choice in Amarillo and surrounding areas by consistently delivering superior leadership, fellowship and safety to our members and families; striving to create a positive impact on the quality of our own lives, our members and our community. Our objective and goal is to create a benchmark of quality, which other clubs will follow.

Section 1: The fiscal year of the Club shall begin January 1^st of every year.

Section 2: Membership to this organization shall be open to all individuals. The membership fee will be $25.00 annually. A membership file will be kept of all current members. Commercial businesses/registered vendors/non-dues paying members do not have voting rights, nor may they hold an office within the Club.

Section 2a: Initial membership benefits will include: One (1) Club Logo T-Shirt and one (1) Member ID Card. Additional T-shirts and Member ID Cards may be purchased separately. The member(s) information will be added to the Club member listing for use in contacting the member(s).

Section 1: A side letter addendum will be written concerning URL ownership and Website Operation, ownership is currently held by Mike and Cindy Girty, operation is by April Redmon.

Section 2: The Board of Directors will consist of the elected/appointed officers. This shall be a President, Vice-President, Secretary, Treasurer, Webmaster and Volunteers. Term of office shall be one fiscal year. The election of officers shall take place by majority vote of those present at the first meeting of the fiscal year. An officer may serve consecutive terms. The officers may elect or appoint such other officers or Board Members, as it is deemed necessary. If an officer of the Club resigns he/she must present a formal letter of resignation. No officer of the Club can have a business that is related to the automotive field or its related suppliers. Those persons would be vendors and would become an Associate Member or Sponsor with no voting privileges.

Board Members will vote on issues and then present the motion to the Club members for final vote. The Board is set up as a body that only gives direction to the Club.

The President, Treasurer and Secretary will be listed DBA. With the DBA goes the responsibility of monitoring the financial success and reporting to the membership by issuing a Quarterly Report, in addition to making the appropriate filings and disclosures to the Internal Revenue Service.

President: Shall preside over all of the meetings of the Club and shall be the general supervisor over the committees.

Vice-President: Shall assume the duties of the President and preside over the meetings in the absence of the President.

Secretary: Shall keep detailed records of all the proceedings and correspondences of the Club and the Board shall make such records available, upon request, to any member.

Treasurer: Shall make all payments for bills properly approved by the Board. The treasurer shall collect the monies due in the form of dues, fees and assessments, and shall compile records of all monies handled. Shall prepare and submit a report in writing of the financial standings at each meeting. The Treasurer shall promptly deposit all monies in a bank account approved by the Board. The Treasurer will be responsible for the administration of new member’s supplies to include ID Cards, Club T-Shirts and other items.

Webmaster: Shall maintain and monitor the Caprock Cruisers website. The Webmaster will be responsible for the solicitations and advertising that will be placed on our website. All advertising will be presented to the Board and approved prior to posting.

Volunteers: Shall help organize events, make phone calls and help out when needed.

Section 1: The Board shall fill or appoint member(s) to any vacancy for the term of the position vacated.

Section 2: Any officer(s) who fail to meet the obligations and responsibilities of his/her position may be removed from that position by a two-thirds (2/3) majority vote of the members present at the general meeting. Any officer(s) elected or appointed by the Board may be removed from a position by a majority vote of the Board, if such action is deemed to be in the best interest of the Club and vital in maintaining the integrity of all members.

Section 1: Members are expected to represent themselves in a manner that best reflects our Mission Statement. Internet behavior and personal conduct must be considerate when involved in the Club functions or reporting of such. Unsafe operation of a vehicle while involved in a Caprock Cruisers function reflects badly on the Club. Any conduct that is not conducive to good membership will be addressed by the Board and will be dealt with privately.

Section 1: The General Membership meetings of the Caprock Cruisers shall be held the second Saturday of each month. The location shall be announced two weeks ahead of the scheduled meeting by email notices and posted on our website. Special meetings of the general membership may be called by the Board or by a majority of members, if deemed necessary. In the event of bad weather, meetings will be postponed and all members will be notified of an alternate date/site.

Section 1: All members entitled to vote must be present in order to submit their vote. Votes may not be submitted by proxy.

Section 1: The By-Laws of the Caprock Cruisers may be amended at a general meeting of the Club members, provided the amendment(s) have been presented in writing for review at the previous meeting. The adoption of the amendment(s) shall require a two-thirds (2/3) majority vote in the affirmative by the members present at the general meeting.

Section 1: All amendments/votes will remain in effect for one (1) fiscal year from the date adopted by the members and/or Board of Directors. No changes will be allowed unless deemed appropriate by the Board of Directors.

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Chrysler and PT Cruiser are Registered Trademarks of the Daimler Chrysler Corporation. The Caprock Cruiser Club and its web site are not affiliated with the Daimler Chrysler Corporation. The products and opinions expressed on this web site, and sites linked to it, are not necessarily that of the Caprock Cruiser Club, its web site or Daimler Chrysler Corporation. The Caprock Cruiser Club and/or Daimler Chrysler Corporation are not responsible for errors published on this web site.